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Case Study: Shelter Holdings

HOW IT WORKS

The integration brings the payables generated in Procore into Intacct and links them to the properProjects and Vendors so that the top-level organization can cut checks from their finance system.It automatically creates dimensions in Intacct that allow for robust reporting based on data in Procore.

RESULTS

No further double entry of data necessary. Both construction managment and accounting are freed from manual processes.

KUDOS

“I’ve been in IT 19 years… Venn’s discovery process was hands-down the best ever!” — Andy Whisenant, IT Director

Not only did Venn seamlessly integrate Intacct and Procore, they created a framework that will save Shelter Holdings time and money on future Procore integration.

Shelter Holdings is one of those quiet, diversified management groups that prefer to hold their cards close to the vest. Among the many business lines they operate under the umbrella of the holding company is a multi-faceted construction business that specializes in mixed-use and multi-family projects. This would be the focus of
the integration.

A long-time Procore user—the world’s leading construction management software—the client had transitioned its accounting platform to Sage Intacct for Intacct’s ability to deftly handle multi-entity accounting complexities.

A significant portion of the enterprises’ financial transactions involves accepting Invoices from subcontractors, reviewing them, and linking them to the other moving parts within the project. While Procore manages construction projects, start to finish, exceptionally well—the company was still having to perform double-entry because Procore and Intacct were each being used standalone. That meant that, after payables were entered into Procore, they still needed to be entered into Intacct to facilitate cutting checks and tracking each transaction’s financial impact each step of the way.

“As long-time Procore users operating in the GC and mixed-use development space, the time had come for us to get beyond having to key the same information twice every time — first into Procore, then into our GL. It was unnecessarily burdening two different teams and increased the potential for error.”
—  Andy Whisenant,  IT Director

Whisenant was introduced to Venn through the Resource Group, a Sage Intacct VAR Shelter Holdings had tapped for the project. Whisenant made clear that the very cautious and conservative company he works for needed more than a “these guys are good” referral to a third-party integrator.

“Resource Group’s recommendation alone wasn’t what gave us the confidence to go forward with Venn. Rather, it was the depth, breadth, and attention to detail evident during our initial, 4-hour-long discovery call. That convinced us Venn was the right team to help us make this happen,” says Whisenant.

Whisenant shares that he has worked with many outside contractors in both his current and in past roles and had fully expected Venn’s owner, Scott Hollrah, to be the typical “sales guy.” Most of those, according to Whisenant are well-versed enough with the tech to sell it, but little more than that. However, in Hollrah he found someone who immediately understood what Shelter was looking for—someone who not only understood Intacct inside and out but had a deep understanding of accounting principles.

Within a week of starting the engagement, Venn delivered a working prototype. The integration brings the payables generated in Procore into Intacct and links them to the proper Projects and Vendors so that the top-level organization can cut checks from their finance system. It automatically creates dimensions in Intacct that allow for robust reporting based on data in Procore.

Whisenant sums up his experience with Venn this way: “The new systems saves us a ton of work. Venn went above and beyond in every way—from open lines of  communication to great support after the training wheels came off.”

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